Columbia students register for the course(s) they plan to take at the host school by submitting both the IUDC Registration Form and Columbia’s online IUDC application. Our students are also required to register at the host school for any course(s) taken through the consortium, and should thus familiarize themselves with the registration deadlines and academic regulations of the host school.
Please complete the following steps in order.
- Complete all sections of the IUDC Registration Form, including the “Host School” section. After obtaining your advisor’s signature, email your form in a PDF format to [email protected]. The GSAS coordinator will sign the IUDC form within two business days after certifying that you are an eligible Columbia PhD student in an Arts and Sciences program and that any courses you wish to take at the host school are IUDC-eligible.
- Obtain the signatures of the host instructor and host school IUDC coordinator. If you receive permission from the host instructor via email, this electronic approval is acceptable in place of a formal signature. Send the host school IUDC coordinator a PDF of the instructor’s email with your paper registration form.
- Submit Columbia’s online IUDC application by the registration deadline (September 13, 2024). Upload to this online application the paper form containing all four signatures (i.e., Columbia advisor, Columbia IUDC coordinator, host school instructor, and host school IUDC coordinator), as well as a PDF of the instructor’s permission email, if applicable.
- Register with the host school. For instructions, visit the host school’s IUDC website, linked below in the “Member Schools” section, or contact the host school IUDC coordinator, listed on the second page of the IUDC registration form.
- Obtain an ID card at the host school. You will need to bring either a passport or a state-issued ID. Confirm with the host school whether you will also need to obtain a semester sticker.
- Set up an email account at the host school to ensure that you receive information regarding your course(s) there.
Next Steps:
The Columbia IUDC coordinator will have the Columbia Registrar’s Office add the respective course(s) to your roster of classes on SSOL once you have submitted the online application with the completed IUDC registration form.
The host school will send GSAS your grade(s) after they have been posted, in February for the fall semester, and June for the spring semester. The GSAS IUDC coordinator will submit the grade(s) to the Registrar’s Office to be updated in SSOL. Retain the original IUDC registration form until a grade appears on your transcript.
If you receive an “Incomplete,” or if your grade remains blank or incorrectly listed in SSOL, contact the host school IUDC coordinator and request that a copy of your transcript be sent to the attention of the GSAS IUDC coordinator. Be advised that it is your responsibility to ensure any grade changes at the host school are communicated to GSAS.